Residency Coordinator-Podiatry

1 month ago
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The Residency Coordinator, under the direction and supervision of the Director of Graduate Medical Education, is responsible for coordinating the administration of the residency program as outlined in the Accreditation Council of Graduate Medical Education (ACGME) requirements and institutional graduate medical education guidelines.


This position will also ensure that sufficient administrative support is maintained for the Department Program Director, Associate, and/or Assistant Directors.


Residency application and recruitment process.

  1. Work with the Program Director to design, develop, and revise recruitment materials.
  2. Manage and oversee Electronic Residency Application System (ERAS) and applications for the department. Review of residency applications using the ERAS for the residency recruiting process. Manages ERAS software to produce residency applications, reports, and rank list.
  3. Leads in the coordination of all resident interviews and communications with applicants. Ensures the tracking all evaluation scores of interviewed applicant and prepare data for initial match rank list.
  4. Preparation and submission of final rank list to the National Resident Matching Program (NRMP) or the National Matching Service (NMS). Verification accuracy of statistics used for reporting to Fellowship and Residency Electronic Interactive Database (FREIDA), American Medical Association (AMA) and NRMP or the NMS.


Oversees administrative support and clerical functions of the department. This includes but is not limited to: maintenance of schedules, general clerical work, travel arrangements,

  1. Maintenance of schedules/appointment calendars as necessary. General clerical work: word processing, copying, typing, filing and record keeping, opening and distributing mail; as well as ordering food an necessary materials for the residency;
  2. Conference and travel arrangements for others in the department;
  3. Completion of check requests, travel authorizations, fund reimbursements and expense reports; maintenance of necessary records for the Finance Department.
  4. Assistance in preparation of presentations, abstracts, manuscripts and other documents relating to the Program.
  5. Organization of faculty recruitment activities.


Program Administration

  1. Serves as a liaison between their respective department and others in the corporation, the public, or outside agencies.
  2. Manages departmental budget; responsible for licensing and all necessary paperwork, badges, pages, passwords, contracts and orientation materials for incoming, current residents, clerks and visitors.
  3. Responds to inquiries regarding residency, fellowship, student rotations, and other training issues
  4. Maintenance of confidential resident files.
  5. Supervise and/or coordinate:
    1. General departmental orientation of new residents.
    2. Maintenance and distribution of resident rotation schedules, call schedules, vacation/leave schedules, and meeting schedules in conjunction with the Program Director, Chief Residents and others.
    3. Grand Rounds to include scheduling speakers, arranging speaker’s travel and accommodations, and coordinating Grand Rounds presentation
    4. Distribution, collection, and tabulation of all evaluation forms regarding residents, rotations and faculty and compiles and generates feedback for appropriate follow-up and reporting
    5. Assignment of all specialty and subspecialty rotations, including distribution of goals and objectives to the preceptors and residents, along with administration of arrangements and requirements necessary for outside rotations.
  6. Coordination of Medical Student Programs
    1. Assignment of all core student clerkship rotations including administration of arrangements for subspecialty rotations.
    2. Coordination with the Department Chair/Clerkship Director all rotation schedules, all schedules, lecture, and meeting schedules.
    3. Coordination of speakers for all student lectures.
    4. Proctoring of student examination.
    5. Collection, maintenance, and tabulation of results of student evaluation.


  1. Associate Degree with two years of related experience. BA/BS preferred.
  2. Must possess exceptional interpersonal skills. Be able to cope with stress effectively. Have a professional demeanor and disposition to work effectively with multiple personalities. Have problem solving, decision making and results-oriented skills. Have employee and applicant evaluation skills. Have creative thinking and team player skills. Have the ability to prioritize on short and long-term basis and adjust support to accommodate changing priority needs. Be able to assume responsibility for professional growth and development and continuing education. Have organizational expertise and attention to detail
  3. Requires an advanced level of computer and software literacy (especially Microsoft Outlook, Word, Excel, PowerPoint, and Access), Must be proficient in the operation of office and audiovisual equipment.
  4. Greater than five years of comparable experience in a medical education setting preferred.


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